Execution & operations system

Every deliverable is numbered and described on pages 3 to 6. Phase 1 time counts from the day we have the items listed on page 7; the time for each later phase is agreed with you before it starts.

1. 1.1
   Projects, teams and rolesDashboard

   Create a project with its name, client, site location pin and check-in radius, contractor, start and target dates. Add the PM, site engineer and supervisors with their WhatsApp numbers and roles.

2. 1.2
   Work calendarDashboard

   Working days (Monday to Saturday), site hours and holidays for each project. Every date, target and reminder in the system follows it.

3. 1.3
   BOQ importDashboard

   Your civil and interior BOQ Excel files imported in your own format: sections, items, sub-lines by floor or room, units and quantities, with your item numbers kept exactly as they are.

4. 1.4
   AI activity plan with datesDashboardAI

   The AI turns every BOQ line into activities in your SOP order, with crew, days, and start and finish dates. The PM edits any date, crew or activity, adds or removes activities, then approves. The approved plan is saved as the baseline.

5. 1.5
   Site Hub WhatsApp numberWhatsApp

   A new number connected to your own WhatsApp Business account through Meta's official sign-up, with the message templates approved by Meta. Supervisors get a welcome message when they are added to a project.

6. 1.6
   Check-in and check-outWhatsApp

   Supervisors share their location on arrival and at the end of the day. The system checks the distance from the site pin and records the time.

7. 1.7
   Today's plan cardWhatsApp

   After check-in, each supervisor gets that day's activities, targets and planned crew, taken from the approved plan.

8. 1.8
   Morning and evening updatesWhatsAppAI

   Short WhatsApp forms for each activity: crew count by trade in the morning; quantity done in sq ft or m³, materials used and photos in the evening. Free text and voice notes in Kannada, Hindi or English are read by AI and filed under the right activity, and the AI asks when it is unsure.

9. 1.9
   Progress against the BOQDashboard

   Quantity done for every activity and BOQ line, project progress by quantity (not percentage guesses), and a dated photo timeline for each activity.

10. 1.10
    Reminders for missing updatesWhatsApp

    A WhatsApp reminder to the supervisor at 10:00 if the morning update is missing, and at the end of site hours if the evening update is.

11. 1.11
    Dashboard on web and PCDashboard

    Home screen and project pages with every site's plan, updates, photos and progress, live, and a login for each person. It works in any browser and installs on a PC like an app.

12. 1.12
    Pilot and onboardingWhatsAppDashboard

    Live on one pilot site, with a few of your current projects loaded, and a walkthrough for the office team and the supervisors.

1. 2.1
   Activity checklistsWhatsAppDashboard

   Each activity carries its checklist, for example excavation: total-station points, line marking, diagonal check, benchmark, excavation to level, pit sizes and tube level. Supervisors tick steps with photos; your team can add or edit steps on the dashboard.

2. 2.2
   Materials against your specDashboard

   Materials used are compared with the norms in your BOQ specifications, for example 7.8 bags of cement per m³ of M20, with an allowed wastage that you set. Anything above it is flagged.

3. 2.3
   Quantity against the BOQDashboard

   Work done over or under the BOQ quantity is flagged on its line, for example excavation of 196.4 m³ against 185 in the BOQ. Extra work is marked so it can be billed to the client.

4. 2.4
   7- and 3-day warningsWhatsApp

   The PM is told 7 days and 3 days before each activity starts, with the crew and materials it needs, so they are ready in time.

5. 2.5
   Crew and output alertsWhatsAppDashboard

   A crew below plan in the morning, or output below the day's target in the evening, raises an alert showing the ₹ cost of the lost work at your labour rates.

6. 2.6
   Escalation matrixWhatsAppDashboard

   Who receives each alert and when it moves up: supervisor, site engineer, PM, operations head, Sandesh sir. Closing an alert needs a reason, which stays on record.

7. 2.7
   Re-planningWhatsAppDashboard

   When work falls short, every later date is recalculated, skipping Sundays and holidays, and recovery options are shown with their cost: more crew, longer hours or new dates. The PM approves on WhatsApp or the dashboard, and every change is recorded.

8. 2.8
   Schedule viewDashboard

   A chart of each project's plan against its baseline, with a look-ahead of the next 7 days across all sites.

9. 2.9
   Reports and the 7 PM digestWhatsAppDashboard

   A daily progress report and a weekly report for each project, as PDF or Excel, ready for the Monday meeting, and a 7 PM WhatsApp summary of every site to Sandesh sir and the PMs. Each shows the work done, what is late and the open alerts with their ₹ cost.

1. 3.1
   Material requestsWhatsAppDashboard

   Requests from site on WhatsApp become tracked items. Each is checked against the BOQ balance and stock, approved with one tap, ordered, and confirmed on delivery with the quantity received and a challan photo.

2. 3.2
   Site stock and reconciliationDashboard

   Stock for each site, calculated from deliveries minus use. A monthly count on site reconciles it within the wastage you allow.

3. 3.3
   Purchase orders and billsDashboard

   Orders are matched to BOQ quantities, and uploaded bills are checked against your rate list (landing rates). Orders above the BOQ and rates above the list are flagged.

4. 3.4
   Costs on every BOQ lineDashboard

   Porter charges, transport between sites and petty cash are entered against the BOQ line they belong to, so every line shows its full cost.

5. 3.5
   Drawing registerWhatsAppDashboard

   Drawings for each project with locked revisions (R0, R1, R2) and their history. A new revision goes to site on WhatsApp with a record of who received it, and client revision rounds are counted against your SOP limit of two.

6. 3.6
   Role dashboardsDashboard

   Separate home screens for the CEO and operations head, PMs, site engineers and the office, each showing the alerts, approvals, materials and costs that person acts on.

1. 4.1
   AI BOQ makerDashboardAI

   An assistant on the dashboard drafts BOQs in your format from drawing take-off tables, your specification library and your rate list. It flags missing items and missing norms, a person confirms every quantity, and the BOQ exports to Excel and PDF.

2. 4.2
   BOQ versionsDashboard

   Estimate, measured at site and executed versions of every BOQ, with each change and who made it.

3. 4.3
   Material tags on drawingsDashboardAI

   The AI suggests material tags from each drawing's text and your specs; interior materials, chosen per project, get their own tag option. Your team approves every tag.

4. 4.4
   Steel cutting planDashboardAI

   A cutting plan and expected wastage for each structural member, built from the drawing's bar schedule and following your sample plans. A person checks it before use.

5. 4.5
   Client running bills and invoicesDashboard

   Bills to clients from measured BOQ work, with previous bills deducted, plus payment requests that are sent and tracked.

6. 4.6
   Vendor list for each locationDashboard

   Local vendors and their contacts recorded when you survey a new location, linked to the materials they supply.

7. 4.7
   RatingsDashboard

   Contractors rated on crew supplied, output, delays, material wastage and rework across projects; site engineers and PMs on update discipline and work finished on time.

8. 4.8
   Your own output normsDashboardAI

   Output per worker per day for each activity, learned from your own site data, so new plans use your real numbers.

9. 4.9
   Snag list and final reportWhatsAppDashboard

   A snag list with photos, owners and sign-off before handover, and a final report for each project: BOQ against executed, extra work, costs, bills and contractor ratings.